Data Protection Declaration

With this data protection declaration we inform you which personal data we process in connection with our activities and operations, including our website. In particular, we provide information about why, how and where we process which personal data. We also provide information about the rights of people whose data we process. Additional data protection declarations and other legal documents such as general terms and conditions (GTC), terms of use or conditions of participation may apply to individual or additional activities and activities.

Contact addresses

Responsibility for the processing of personal data: Swiss Gay Archives, c/o Beat Frischknecht, Sallenbachstrasse 24, CH-8055 Zurich, info@schwulenarchiv.ch. We would like to point out if, in individual cases, there are other persons responsible for processing personal data.

Terms & Legal basis

Personal data is all information that relates to a specific or identifiable natural person. A data subject is a person about whom we process personal data.

Processing includes any handling of personal data, regardless of the means and procedures used, for example querying, comparing, adapting, archiving, storing, reading, disclosing, obtaining, recording, collecting, deleting, disclosing, sorting, organizing, storing, changing, disseminating , linking, destroying and using personal data.

We process personal data in accordance with Swiss data protection law, in particular the Federal law on data protection (Data Protection Act, DSG) and the Verregulation on data protection (Data Protection Regulation, DSV).

Type, scope and purpose

We process the personal data that is necessary to be able to carry out our activities in a permanent, user-friendly, secure and reliable manner. Such personal data may in particular fall into the categories of inventory and contact data, browser and device data, content data, meta or edge data and usage data, location data, sales data and contract and payment data.

We process personal data for the period that is necessary for the respective purpose(s) or by law. Personal data that no longer needs to be processed will be anonymized or deleted.

We may have personal data processed by third parties. We may process personal data together with third parties or transfer it to third parties. Such third parties are, in particular, specialized providers whose services we use. We also guarantee data protection for such third parties. We use in particular: Apple Pay (Processing payments; Providers: Apple Inc. (USA) / Apple Distribution International Limited (Ireland) for persons in the EEA, Great Britain and Switzerland; Data protection information: «Apple Privacy Policy for Customer Data», «Apple Privacy Policy», Transparency report), PostFinance (E-payment solutions; provider: PostFinance AG (Switzerland); data protection information: “Legal information and accessibility”, "Data protection"), RaiseNow (Fundraising platform; Providers: RaiseNow AG (Switzerland); Data protection information: Data protection, «Guidelines of cooperation: fair and sustainable action», Certification according to paymentCard Industry Data Security Standard (PCI DSS), TWINT (Processing of payments in Switzerland; provider: TWINT AG (Switzerland); information on data protection Data protection, «Security according to Swiss standards», Worldline (formerly SIX Payment Services):Processing mobile and online payments; Providers: Worldline Schweiz AG (Switzerland) / Worldline Financial Services (Europe) S.A. (Luxembourg) / Worldline Payment Services (Germany) GmbH (Germany) / Worldline Financial Services (Europe) S.A., Austrian branch; Data protection information: Data protection, “Customer information on data protection”.

We only process personal data with the consent of the person concerned, unless the processing is permitted for other legal reasons. Processing without consent may, for example, be permissible to fulfill a contract with the data subject and for appropriate pre-contractual measures to protect our overriding legitimate interests because the processing is obvious from the circumstances or after prior information.

In this context, we process information that a data subject voluntarily sends to us when contacting us - for example by post, email, instant messaging, contact form, social media or telephone - or when registering for a user account. We can store such information, for example, in an address book, in a customer relationship management system (CRM system) or using comparable tools. If we receive data about other people, the people providing the data are obliged to ensure data protection for these people and to ensure the accuracy of this personal data.

We also process personal data that we receive from third parties, obtain from publicly available sources or collect in the exercise of our activities and activities, if and to the extent that such processing is permitted for legal reasons.

Personal data abroad

We generally process personal data in Switzerland. We can also disclose or export personal data to other countries, in particular in order to process it or have it processed there.

We can process personal data in all States and territories on earth as well as elsewhere in the Universe announce, provided that the local law in accordance with Decision of the Swiss Federal Government adequate data protection is guaranteed.

We may disclose personal data in countries whose laws do not ensure adequate data protection, provided that adequate data protection is guaranteed for other reasons. Suitable data protection can be guaranteed, for example, through appropriate contractual agreements, on the basis of standard data protection clauses or with other suitable guarantees. As an exception, we can export personal data to countries without adequate or suitable data protection if the special data protection requirements are met, for example the express consent of the data subjects or a direct connection with the conclusion or execution of a contract. Upon request, we will be happy to provide affected persons with information about any guarantees or provide a copy of any guarantees.

Rights of data subjects

We grant data subjects all claims in accordance with applicable data protection law. Data subjects have the following rights in particular:

Information: Data subjects can request information as to whether we process personal data about them and, if so, what personal data is involved. Affected persons also receive the information necessary to assert their data protection claims and to ensure transparency. This includes the processed personal data as such, but also, among other things, information on the purpose of processing, the duration of storage, any disclosure or export of data to other countries and the origin of the personal data.
Correction and restriction: Data subjects can correct incorrect personal data, complete incomplete data and have the processing of their data restricted.
Deletion and objection: Data subjects can have their personal data deleted (“right to be forgotten”) and object to the processing of their data with effect for the future.
Data release and data transfer: Affected persons can request the release of personal data or the transfer of their data to another person responsible.

We may suspend, restrict or refuse to exercise the rights of data subjects to the extent permitted by law. We can inform affected persons of any requirements that need to be met in order to exercise their data protection rights. For example, we may refuse to provide information in whole or in part with reference to trade secrets or the protection of other persons. For example, we can also refuse to delete personal data in whole or in part with reference to legal retention requirements.

We may exceptionally provide for costs for the exercise of the rights. We will inform those affected in advance about any costs.

We are obliged to take appropriate measures to identify data subjects who request information or assert other rights. Those affected are obliged to cooperate.

Right to complain

Affected persons have the right to enforce their data protection claims through legal action or to lodge a complaint with a responsible data protection supervisory authority. The data protection supervisory authority for private parties responsible and federal bodies in Switzerland is the Federal Data Protection and Information Commissioner (EDÖB).

Data security

We take appropriate technical and organizational measures to ensure data security that is appropriate to the respective risk. However, we cannot guarantee absolute data security.

Our digital communication is - like basically all digital communication - subject to mass surveillance without cause or suspicion as well as other monitoring by security authorities in Switzerland, the rest of Europe, the United States of America (USA) and other countries. We cannot have any direct influence on the appropriate processing of personal data by secret services, police departments and other security authorities.

Server log files

We may collect the following information for each access to our website, provided that it is transmitted by your browser to our server infrastructure or can be determined by our web server: date and time including time zone, Internet Protocol (IP) address, access status (HTTP Status code), operating system including user interface and version, browser including language and version, individual page of our website accessed including amount of data transferred, website last accessed in the same browser window (referrer).

We store such information, which can also represent personal data, in server log files. The information is necessary in order to provide our website permanently, in a user-friendly and reliable manner, and in order to ensure data security and therefore in particular the protection of personal data - also by third parties or with the help of third parties.

Notifications and notifications

We send notifications and communications via email and other communication channels such as instant messaging or SMS.

Third Party Services

We use services from specialized third parties in order to be able to carry out our activities in a permanent, user-friendly, safe and reliable manner. Such services allow us, among other things, to embed functions and content into our website. With such embedding, the services used record the Internet Protocol (IP) addresses of the users at least temporarily for technically compelling reasons.

For necessary security-related, statistical and technical purposes, third parties whose services we use may process data related to our activities and activities in aggregated, anonymized or pseudonymized form. This is, for example, performance or usage data in order to be able to offer the respective service.

We use services from specialized third parties to access required digital infrastructure in connection with our activities and operations. These include, for example, hosting and storage services from selected providers.

Final provisions

We can adapt and supplement this data protection declaration at any time. We will provide information about such adjustments and additions in an appropriate form, in particular by publishing the current data protection declaration on our website.